Besides being safe and easy to use, Gmail also has some hidden features that need to be explored to help the communication process via email to be more optimal.
Among the many features in Gmail, there are hidden functions that not many people know about. Try to check, have you used these features?
Here are 7 hidden Gmail features you need to know:
1. Undo Send
Did you type the email but when it was sent you realized something was wrong? Here's the trick! This feature is very easy to set up and there are several time options, namely 5-30 seconds. Indeed, the time to be able to undo send is relatively short, but it is still useful if there is a fatal error.
How: Settings > General > Undo Send
2. Search Email
When emails are too full in your inbox, it can sometimes be difficult to find specific emails to reply to or open individual emails. To be able to find email quickly without wasting time, this is the way to go.
How: Subject: Company Name
Example: Subject:Thecekodok
3. Delay incoming Email
For those who receive a lot of emails every day, you can delay incoming emails with the Snooze feature. In addition to delaying incoming email from outside, Snooze can also help delete temporary emails for a period of time that you specify in Settings.
How: Navigate to the clock button in the received email > Click Snooze
4. Secret Mode
Gmail is widely used to send various kinds of emails and it is undeniable that emails that contain sensitive data are also included in it.
If the email sent contains sensitive information and is afraid of being misused, this feature will help to make your email expire after the specified time.
The method:
Open the option create a new email > Click the padlock icon on the bottom right > Set expiration time > Save > Send email
5. Access Gmail Offline
This feature is very useful for those who often travel and face difficult signal situations when opening emails. With this feature, access to open and reply to emails can be done even if you are not connected to the internet.
How: Settings > Offline > Check the box "Enable Offline Mode"
6. Signature
One way to close an email in a polite and professional way is to use a closing word accompanied by personal contact (such as email address, telephone number, position and company name, and so on).
In order not to waste time typing one by one, afterwords and personal contacts can be created in Gmail's Signature feature. A signature that has been written, can be entered automatically in the email and will be automatically written at the end of the email paragraph.
How: Settings > General > Signature
The general format for closing an email is:
Greetings
Name
Position + company/ Department + name
Telephone number that can be contacted
Relevant links (Linkedin, personal blogs, and more)
7. Scheduling Email
One strategy to get emails opened by clients, HR, or business partners is to send emails at the right time.
In addition, this feature is also helpful if there is a significant difference in working time conditions. To make it easier, emails to be sent can be scheduled at the desired time.
The method:
After finishing compiling the email in a new email > Click the down arrow next to the send button > Click the "Schedule Send" option > Choose the time you want.